From the First Tour
to Every Day After
Bring enrollment, waitlists, classroom capacity, student management, staffing, and family communication together in one connected platform.
- Dashboard
- Tours
- Seat map5
- Classes
- Children
- Staff
Turn Every Inquiry Into a Clear Path to Enrollment
From the first inquiry to the first day of school, Prosistant keeps every family moving forward. Manage tours, follow-ups, waitlists, enrollment offers, forms, fees, and classroom placement in one connected workflow.
No scattered spreadsheets. No forgotten follow-ups. No wondering where a family stands.
- 1
Inquiry
A website enquiry or a tour registration becomes a lead, followed up the way the family prefers.
- 2
Tour
Families pick a slot; the confirmation email lets them reschedule or cancel; the follow-up goes out automatically.
- 3
Waitlist
Apply, get reviewed, pay the waitlist fee and join the waitlist — first paid, first placed; a private link shows the position.
- 4
Offer
The seat map lights up who can be placed; one tap sends the offer with a first day, and the family fills in the enrollment form online.
- 5
Enrollment
Enrollment approval, the enrollment fee, a reserved seat, an automatic room, and the record moves to current children.
- 6
Active Student
Sign-in and sign-out, schedules, leave and changes, transition assessments, graduation archive.
Know Exactly How Many Seats You Really Have
Enrollment capacity isn't just a headcount.
Prosistant calculates availability by classroom, schedule, and day of the week, so part-time schedules don't leave hidden openings behind.
A child attending Monday, Wednesday, and Friday and another attending Tuesday and Thursday can share the capacity of one full-time seat. Prosistant identifies these opportunities automatically and shows you where future openings are available.
- Transitions, graduations and departures free places on assessed or birthday-based dates
- Offered and reserved children hold a place from their first day
- Children whose weekdays are not fixed yet sit on the least-loaded days
“See the seats your spreadsheet can't.”
Two children, one place: this room still has 13 to give.
One system for every part of running the school
Tours That Stay Organized
Let families choose available tour times, track attendance, assign hosts, and automate follow-ups, all in one place.
Waitlist
See where every family stands, track fees and approvals, and quickly identify which families match upcoming openings.
Smarter Classroom Capacity
Forecast openings by classroom, schedule, and day of the week, months ahead.
Students & Classrooms in One View
Manage attendance, schedules, classroom assignments, transitions, graduations, and daily classroom information, even lunch counts.
Staffing Without the Spreadsheet
Build schedules, track attendance and time off, and spot staffing or ratio concerns before they become problems.
Family portal
Sign in with an emailed code or your own password: attendance, attendance plans, leave and changes, payments.
Every notice on record
Every email goes out in the family's language; delivery is logged and resendable; the system never takes money on its own.
Fees and billing
The waitlist fee and the enrollment fee are paid by card, office payments recorded in a click; payments, refunds and the ledger live on one billing page.
One System. The Right View for Everyone.
Directors
See enrollment, capacity, students, staffing, and today's priorities in one place.
Teachers
Access the classroom information they need, attendance, student lists, schedules, and time-off tools, without unnecessary administrative access.
Families
Manage tour appointments, waitlist position, enrollment applications and fee payments; handle schedule changes, absences, withdrawal and graduation.
One Platform. Every Campus.
Whether you operate one school or multiple locations, Prosistant keeps enrollment, classrooms, staffing, and family information organized by campus, while giving leadership a clear view across the entire organization.
- PlatformProsistant
- SchoolLittle Acorn School
- CampusRainbow Hill campus
- ClassroomTwinkle Star room
Ready to Run Your School With Less Guesswork?
See how Prosistant can help you fill available seats, simplify enrollment, organize staffing, and keep your school running from one connected platform.
Built by early childhood operators, for early childhood operators.